Microsoft Teams Rooms Solutions

Microsoft Teams is the collaboration software that allows messaging, calling and video meetings from personal devices. In contrast, Microsoft Teams Rooms is a dedicated in-room system designed specifically for meeting spaces. It combines the Teams platform with certified hardware to deliver a seamless meeting experience.

While you can join a meeting from a laptop, a Teams Room removes technical barriers. Instead of plugging in cables or adjusting settings, users simply walk in and press one button to join. Additionally, the system integrates directly with your organisation’s calendar, meaning meetings appear automatically on the room console. As a result, meetings start faster and feel more professional.

The cost varies depending on room size, hardware requirements and licensing. A small huddle room may require only a single display, a compact camera, and a microphone system. However, a large boardroom may need multiple cameras, ceiling microphones and dual displays.

Rather than offering fixed packages, we assess your room layout, acoustics and network infrastructure first. This ensures you invest in the right equipment without overspending. Furthermore, we help you choose between Teams Rooms Basic and Pro licences based on your needs. Ultimately, a properly installed system saves money by reducing downtime and improving productivity.

In many cases, yes. However, compatibility depends on whether your current devices are Microsoft-certified. Certified hardware guarantees performance, security and full feature integration.

If your existing displays or audio equipment meet standards, we can often integrate them into the new setup. Otherwise, upgrading specific components may significantly improve quality. During our consultation, we evaluate your current equipment and recommend the most cost-effective solution. This way, you maximise value while ensuring reliable performance.

Each meeting room requires a dedicated Microsoft Teams Rooms licence. Microsoft offers two main options: Basic and Pro. Basic suits smaller organisations with limited meeting rooms. Pro, however, provides enhanced management features and supports larger environments.

Choosing the correct licence depends on how many rooms you operate and how much central management you require. Therefore, we guide you through the decision process to avoid unnecessary costs while ensuring full functionality.

Yes, Microsoft builds Teams Rooms with enterprise-grade security. Because the system integrates with Microsoft 365, it benefits from the same compliance and security framework used across the platform.

Additionally, IT administrators can manage devices centrally through the Teams Admin Centre. This allows updates, monitoring and security policies to be applied consistently. As a result, your organisation maintains control while users enjoy a simple meeting experience.

Absolutely. While larger enterprises often adopt advanced boardroom systems, smaller companies gain significant advantages too. Even a compact meeting room can dramatically improve professionalism when hosting clients or remote staff.

Moreover, small businesses often operate with lean teams. Therefore, reducing technical disruptions during meetings saves valuable time. By installing a smart collaboration room, smaller organisations present a polished image while improving internal efficiency.

Installation time depends on room complexity. A small room may be completed within a day. Larger spaces requiring cabling, mounting and acoustic adjustments may take longer.

However, we carefully plan each installation to minimise disruption. Before installation day, we review your infrastructure and prepare the equipment in advance. Consequently, the process runs smoothly and efficiently.

After installation, ongoing support ensures your system continues performing at its best. We provide maintenance, troubleshooting and remote monitoring where required.

Additionally, we stay up to date with Microsoft feature updates and hardware developments. As technology evolves, we can recommend improvements or expansions. Therefore, your Microsoft Teams video conferencing rooms remain future-ready and fully optimised.