Planning an Office Move? 7 Steps to Save you Time and Money

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If you’re planning to move your business, you have to mentally prepare yourself for the cost and hassle. Cost is a concern in any business decision, and when you move office it can cure–or create–many cost issues. Therefore, if you are planning an office move, it’s a great time to review your costs and to make sure your business is not paying over the odds for products and services.

Keep in mind that the key to a successful move is to start as early as possible.
Step 1 – Plan it out.

A smooth commercial move relies heavily on planning. The first thing to do is sit down with everyone in the company and decide on your moving timeline. If you have a small office, you’ll be needing a minimum of three months to prepare. On the other hand, for medium to large office, you’ll need a minimum of six to eight months.

Step 2 – Assign tasks to your team.

Let your moving team make lists of everything that will need doing down to the smallest detail. Always make sure they have deadlines to meet. This way you can ensure you can get back to business as quickly as possible after the move.

Step 3 – Consider Set Up Charges and operating costs

Review your one-off installation and set-up charges for the new site systems and services. Savings can be made by securing lower costs on contract terms. Evaluate all your current operating costs for services such as telephone lines, calls and Internet access.

Step 4 – Backup your digital data.

Computers are very sensitive devices and they can lose your data if damaged during transit. To avoid loss of any critical data causing downtime for your business, make sure you take backups and if you can, back up to an external source for added certainty.

Step 5 – Get connected.

Internet service can take a while to get going and you wouldn’t want to be left without such a critical element of your business, so plan this well in advance.

Step 6 – Calling in the professionals.

Professional removal companies are there to help with your commercial move and will be able to provide you with expert advice and knowledge, but just remember this expertise comes at a price and this is something you need to factor into your budget.

Step 7 – Send notices.

Everybody you do business with, both clients and suppliers, should know that you’re moving to a new place. This is really important and should be done well in advance of your move. This way if they need to contact you after the move date, you won’t be left looking unprofessional as they will already have the new information they need.

We hope the above information is useful to you, if you would like help understanding your best options when you move office then please visit our Moving Office services page or contact us on 0345 389 2310. Alternatively, you can download our telephone systems buyers guide as useful reference material or even run a quick quote to obtain a budget cost for a new telephone system in less than 60 seconds.



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